TU-ID: 056 | 2025 | 28 | 254929
Office Allrounder (all genders)
Part-time (from 30 hours per week) or full-time (40 hours per week) | | limited to 1 year with the option of permanent employment
TU Wien is Austria's largest institution of research and higher education in the fields of technology and natural sciences. With over 26,000 students and more than 4000 scientists, research, teaching, and learning dedicated to the advancement of science and technology have been conducted here for more than 200 years, guided by the motto "Technology for People". As a driver of innovation, TU Wien fosters close collaboration with business and industry and contributes to the prosperity of society.
The department Doctoral Center TU Wien is offering a position as Office Allrounder (all genders) limited to expected 1 year with the option of permanent employment in part-time (from 30 hours/week) or full-time (40 hours/week). Expected start: November 2025.
Tasks:
- Administrative and organizational tasks in the implementation of internal continuing education programs
- Assistance in organizing events and meetings
- Independent handling of organizational and administrative tasks of the DOC Center, as well as administrative and organizational support for projects and activities of the DOC Center
- Administration and updating of databases
- Support for the DOC Center website
- Management of the DOC Center’s social media channels
- Travel management (i.e., planning and booking of business trips to national and international conferences, etc., in coordination with the travelers)
Your profile:
- Completed vocational training (e.g. office clerk, accounting) or higher school education (e.g. Matura, specialized Matura) or comparable professional experience
- Excellent command of German and English, both written and spoken
- Experience in a university environment or tertiary education sector is an advantage
- Proficiency in IT applications and excellent knowledge of standard office software (e.g., MS Office)
- Experience in managing and maintaining social media channels
- SAP knowledge is an advantage
- Experience with web and office applications as well as in graphic design is beneficial
- Strong organizational and communication skills
- Efficient, reliable, and structured working style
- Analytical skills and ability to communicate and share information effectively
- Accuracy and a sense of personal responsibility
- Service orientation and a friendly, professional demeanor
- Resilience and flexibility
- Tolerance for ambiguity and ability to work in a diverse environment
- Conflict resolution skills and willingness and ability to learn and communicate
- Team spirit, and willingness to cooperate
We offer:
- A wide variety and exciting range of tasks in a collegial team
- Hybrid working style with up to 60% teleworking option
- A range of attractive social benefits (see Fringe-Benefits)
- Wide range of internal and external training opportunities, various career options
- Central location of workplace as well as good accessibility (U1/U4 Karlsplatz)
TU Wien is committed to increasing the proportion of women in particular in leadership positions. Female applicants are explicitly encouraged to apply. Preference will be given to women when equally qualified, unless reasons specific to a male applicant tilt the balance in his favour.
People with special needs are equally encouraged to apply. In case of any questions, please contact the confidant for disabled persons at the university, Mr. Gerhard Neustätter.
People with special needs are equally encouraged to apply. In case of any questions, please contact the confidant for disabled persons at the university, Mr. Gerhard Neustätter.
Entry level salary is determined by the level IIB of the Austrian collective agreement for university staff. This is a minimum of currently EUR 1,920.10/month gross, 14 times/year for 30 hours/week. Relevant working experiences may increase the monthly income.
We look forward to receiving your application until August 28th, 2025.
